Held on 17/06/2007 at 7:30 p.m. at 9, Barnet's Well, Draycott.
2. Attendance, apologies and welcome
3. Minutes of previous meeting
6 a. Current works (Electrical, cleaning,
plastering)
8 b. Revised listing for church.
Stanley
opened the meeting with a prayer. Thea Oliver took the chair.
Present David
Cheetham Richard Dingley Sylvia Dingley Chris Green Tricia Heckbert |
DC
RD
SD CG TH |
Colette
Jeff Thea
Oliver Stanley Price Apologies Tricia Lumley |
CJ
TO SP TL |
Minutes of the 22/05/2007
meeting were agreed as accurate subject to minor amendments.
(previous to meeting of 22/05/07)
7c. i. (snagging list) SP
reported that 1 rainwater pipe was still broken- SP had proposed to architect
that they would renew bends, we will pay for extra ones. Not heard back yet.
(from meeting of 22/05/07)
6b. i. (TH as lay chair)
Confirmed: TH has agreed
6b. iv. (Newsletter) Alan thanked but asked to carry
on with newsletter, please!
(Bernard Wood- bookkeeper) Bernard has agreed to do the
books- NB. he can't write cheques. DC agreed to take up role as treasurer
again, but without the bookkeeping role. The meeting thanked both
Bernard Wood and DC.
6b. v. (letter to VS) CG had written to Victor
Skinner and also Rita Skinner. We had received a reply from Victor, which CG
read to the meeting.
6f. (Insurance) This had been taken forward by SP, who had
contacted Len May. The next step would be to contact the broker who had
arranged a reduced premium for them.
FURTHER ACTION: SP to contact the broker used by Rodney Stoke
(Risk management) This had been done- added to agenda as
7g.
7a. ii. (1st July special service) SP has
a draft order of service- will meet with TO
8a. (Articles of enquiry) RD has done this- copy passed to CG
(1 item added)
i.
Kingsway
making good progress. One issue to have come up- the reredos lights are loose
and falling apart- will need to be replaced. If we were to replace with
similar, would cost £196-22. After a discussion the meeting agreed to have
them.
The wiring or the organ may be extra- currently this comes off the lighting
circuit.
ii.
Kingsway
Electrical has proposed to give us use of the scissor lift for high cleaning
for the day (8:30 – 17:00) for £157.45. The meeting agreed.
Victor has voiced his disquiet that we are doing this ourselves, on the grounds
of safety. SP responded that the scissor lift comes with a driver and there is
no special cause for concern. We decided to go ahead, with all due caution.
ACTION: (all) need volunteers to clean when the electricians have
finished- TBA
iii.
Plastering-
Minerva Conservation has estimated the work at £1,210 + VAT. Specialised,
requires lime plaster. Needs to be revisited as there is further plastering to
be done. Also we don't currently have the money, so must leave this for the
moment.
ACTION: SP to contact architect to explore alternatives
(see also under section 4-
Arising) Bernard Wood has e-mail address Wbernardwood@aol.com.
NB. Victor currently has the books.
ACTION: DC to liaise with Bernard.
RD has been investigating. The
trees in the closed churchyard are the responsibility of the local authority
(i.e. Mendip District Council)- RD read out a draft letter
ACTION: This should be sent with minor amendments. RD to forward to CG.
(dealt with under section 4- Arising).
CG read out relevant documentation received from the diocese. We
thought that although it may be considered strictly unnecessary (no-one to our
knowledge has ever smoked in the church pre-ban), we had to comply with the
law- which was not in any case onerous.
ACTION: RD will download the appropriate signs, print, laminate and put
up.
Raised by Mrs. Garrett in view of forthcoming wedding and the use of the field for parking. SP contacted Ecclesiastical Insurance who said we were not covered. The Churches Office said that we were insured, and added a clause to our policy.
The LMG request £10 from each church for costs. RD said that there was £57 still in an account set up for our joint Pentecost celebrations in 2000 and proposed to transfer this to the LMG. All were in favour.
· 30th September: Archdeacon Preaching
· 28th October: Pulpit exchange (NB. RD may be able to cover The Laurels)
· 30th June: picnic and Compline at the church, organised by the Jeffs.
· 1st July : Family service, affirmation of vows (ordination, baptism, marriage). SP had invited 36, from whom he had 17 responses. 12 adults will come. Ideas for the service include dramatisation of the reading of the miraculous catch of fishes. There will be a 'fishy' theme. Nikki Devitt has agreed to cook a cake
· 2nd July: Preaching team meeting
SP had written to English
Heritage to explore eligibility of current issues for grants. Serious problems
might be considered (rising damp, rainwater pipes).
ACTION: could start to apply for more grants after we have some money.
DC reported that there was £5,091 in the general fund and £8,184 in the refurbishment fund. Much of this would go towards our current emergency electrical works. Proposed that we don't pay any parish share this month as we don't have the money. On the bright side, we should at least have a lower gas bill, with the heating off.
Cream teas? Not possible this year. Market and soup lunch?
Michaelmas fair- sounds a good idea, but which weekend? NB. the 29th September clashes with Mendip Players Céilidh. Agreed on 6th October.
The Pentecost celebration had been very successful, on an appropriately windy day.
(no special events to organise- although NB. Michaelmas Fair proposal in 7d).
CJ and DC reported back on the risk assessment they had undertaken, based on the document supplied by Ecclesiastical Insurance. CJ read out the main points for action:
Item |
Assessment |
Action |
Fire
extinguishers |
Present |
Consider
adding a carbon dioxide extinguisher by the organ |
Fire
blanked |
Not
present |
Not
needed |
Safe
secured |
Attached
to the floor and wall |
No
further action |
Current
keyholder list |
We
have a list but it is not fully up to date |
Bring
list up to date. RD to look out previous list |
Boiler
house |
Various
issues: Steps
are hazardous. Keys to padlock have been lost. |
CJ
to get new padlock |
Main
door security |
Secured
with removable wooden bolt |
Adequate-
no further action |
Nails
and hooks, items hanging on wall |
A
number of these present which may pose a hazard |
These
should all be removed. The banners already have been & should not go
back. |
Church
valuables- descriptions |
All
have been photographed, photos kept by RD |
No
further action needed |
First
aid kit |
We
have one, virtually unused |
No
further action needed |
Accident
book |
We
don't have one |
A
proforma supplied by EI- CJ will make copies and put in a folder in a drawer
in the vestry. We will use as appropriate. |
Outside-
bier house |
Full
of old chairs- a fire hazard (and now unusable). Also has wooden stage but
this is still sometimes used |
Get
rid of the chairs (CG) |
Garden |
Several
self-seeded trees need to be removed (near Diana Brown memorial) |
Will
get working party to do this later in the year |
Carpets |
Several
in church- tripping hazard |
Remove
vestry carpet. Do we need the aisle carpet? We will look at it & decide |
Fire
evacuation |
We
have never had a fire drill. Sometimes the rear door is locked when there are
people in the church. |
Keep
the rear door unlocked at all times during services and other events. Do a
fire evacuation drill one Sunday after church (in August) |
TO read out their thank-you card.
This has been amended at the request of the Victorian Society to include a description of the Burges font. NB. some of the other details are inadequate- SP will write and supply.
3rd July- responses needed for Victorian Society objections
23rd July: next PCC meeting (7:30 at Lotus House)
The meeting was closed with the Grace.